Financial assistance for an infrastructure implementation project

For a detailed description of each step, see the Detailed Participant Guide.

Step 1
Prepare the following documents :

The completed financial aid application form in Excel format;
The financial assistance application form in PDF format, signed and dated by an authorized signatory;
One or more documents presenting the following information :
A description of the applicant;
A detailed description of the proposed infrastructure project, including its location and presentation of the facilities selected for the implementation of the project;
The schedule for the completion of the project;
Project partners;
Supply agreements with thermal discharge suppliers;
The feasibility study of the project;
The financial plan detailing the sources of financing;
The detailed estimated costs for carrying out the project;
Energy consumption reduction calculations, by energy source;
Calculations of GHG emission reductions in tonnes of CO2 equivalent ( tCO2 eq. ) per year and validation in accordance with ISO 14064-3;
Letters of intent from potential clients;
Risk assessment and mitigation strategies.
Other documents may be required by the Ministry depending on the nature of the project.

Step 2
When all your documents are ready, send them by email, with the subject “ Valorisation des rejects thermiques ”, to vrt@environnement.gouv.qc.ca.

Within five working days of receipt of the documents, a program officer will be assigned to your file and his or her name and contact details will be sent to you.

Step 3
Following the complete assessment of your application and confirmation of its eligibility, a confirmation will be sent to you in writing, indicating the maximum amount of financial assistance that may be granted to you.

Step 4
A financial assistance agreement will be sent to you for signature.

A first maximum payment of 50 % of the total financial assistance will be paid to you following :

The signing of the financial assistance agreement by both parties;
Proof that your project has started, for example a purchase order or a contract for the preparation of plans and specifications.
Step 5
Throughout the duration of the project, i.e. from the date of acceptance of the application until the end date of the project, the Ministry requires a progress report by March 31 of each year presenting :

The progress of the project;
Work carried out since the signing of the agreement;
Expenditures and use of financial assistance, including total eligible expenses incurred for the most recently completed financial year (April 1 to March 31 );
Monitoring the schedule.
Step 6
For projects over $ 10,000,000 , a second payment , corresponding to 25 % of the financial assistance awarded, will be made to you after receipt and validation of the progress report’s compliance. The latter must demonstrate eligible expenses incurred in excess of 50 % of the financial assistance awarded.

Step 7
A final project report containing the same information as in step 5 must be produced no later than one month after the project completion date.

Step 8
After receipt and validation of the conformity of the final report accompanied by a request for reimbursement of eligible expenses :

A second and final payment , corresponding to the maximum of the residual financial assistance awarded, will be paid for your project of less than $ 10 million ;
Or

A third and final payment , corresponding to the maximum of the residual financial assistance awarded, will be paid for your project of more than $10 million .