Project Assistance – Call – Influence of Quebec culture – Stream 1: Development and deployment of collective initiatives
$800,000
Grant
Description:
The Call for Projects for the Promotion of Quebec Culture program aims to support large-scale collective promotional initiatives, major projects contributing to the development and promotion of Quebec culture and its offerings, as well as the implementation of digital creativity projects in public spaces and various cultural dissemination venues in Quebec.
Comments on Funding:
The minimum grant awarded to a project is $100,000 and cannot exceed $800,000.
Depending on the legal status of the applicant, the program allows for financial assistance of up to 80% of eligible expenses related to its implementation. Please note that no cost overruns of the activities or the approved project will be accepted for additional financial assistance.
October 3, 2024
Eligibility:
Stream 1 is aimed at organizations established under one of the following legal forms:
a non-profit legal entity;
a cooperative incorporated under the Cooperatives Act (RLRQ, chapter C-67.2) or the Canada Cooperatives Act (SC 1998, c. 1);
a collective enterprise defined within the meaning of the Social Economy Act (RLRQ, chapter E-1.1.1);
a private for-profit company incorporated under Quebec or Canadian law;
a municipal body governed by the Cities and Towns Act (RLRQ, chapter C-19) or the Municipal Code of Quebec (RLRQ, chapter C-27.1);
a First Nations or Inuit public authority.
To be eligible, the applicant must:
have been legally incorporated for more than 12 months;
have its head office in Quebec;
in the case of a private for-profit company, demonstrate that effective control of the company is held mainly by persons who are Canadian citizens or permanent residents and have their tax residence in Quebec.
Application Steps:
The application for financial assistance must be produced on a form accessible via the di@pason online service and is automatically forwarded to the Ministry department responsible for processing it. It must be submitted on the dates determined by the Ministry, i.e. during the call for projects which takes place from September 18, 2023 to October 26, 2023.
Before submitting their application, the applicant must register in the di@pason system as a partner client (or update their profile if they are already registered). It is recommended to complete the registration (or update) no later than one week before the project submission deadline, to allow the Ministry time to validate the profile. No extension of the submission date will be granted to an applicant who begins their procedures too late to complete them within the prescribed deadlines.
Documentation Needed:
In the di@pason online form, the applicant must ensure that they provide the following information to enable their application to be assessed:
the context and justification of the project;
the description of his needs;
the relevance and coherence of the project in relation to its mission;
the progress of the project;
identification of the sector, creations, and creators highlighted;
the scope, objectives and targets of the project;
the methods planned for collecting the data necessary for evaluating the expected results.
In addition to the duly completed di@pason form, the applicant must attach the following documents:
the implementation schedule;
detailed budget forecasts;
a communication strategy (including target audiences and, for any online component, a discoverability strategy);
a descriptive or usage data management plan;
a presentation of the project implementation team, highlighting their experience and skills;
a project organization chart with the responsibilities of each team member;
letters of commitment from partners confirming their participation (financial or in services), if applicable, and the value of their contribution;
the applicant’s most recent financial statements, duly adopted by its competent authorities;
the resolution adopted by its competent authorities on the request for financial assistance and the agent(s);
the organization chart of the organization writing the application and that of its related companies, if applicable;
the applicant’s latest activity report or, for municipal organizations and indigenous public authorities, a statement of their cultural achievements;
the up-to-date list of members of its board of directors and of the members of the board of directors of its controlled and related entities, if applicable.
In the case of a company, the certificate of the secretary or president confirming: the names of the shareholders and details of their shareholding (number of shares with voting rights and percentage of voting rights), their citizenship and whether they are domiciled in Quebec.
If the applicant has a business relationship with one or more related companies (a company or organization controlled directly or indirectly by the same directors as his own), he must:
inform the Ministry by indicating each of them by their legal name and their Quebec business number;
demonstrate that it is the sole beneficiary of its surpluses as well as of the subsidies allocated to it and of any other external contribution;
provide evidence that its transactions with related companies:
are formally documented by contract or written agreement,
are disclosed in notes to the financial statements in accordance with generally accepted accounting principles,
are established under conditions and at costs lower or at least comparable to those which would apply with a third party;
make available to the Ministry, upon request, the financial statements of each of these related companies.
To be submitted for analysis, the file must be complete, comprehensible and based on accurate data.
During the analysis of the project, the applicant must provide the Ministry with the information and additional documents that it requests.
Other Things to Note:
Terms of payment of financial aid
Upon signing the financial assistance agreement, the Ministry pays an initial installment of its grant representing 50% of the announced amount. The balance is paid according to terms and stages determined by the nature of the project, its duration and the expected deliverables. Large grants may be subject to several payments spread according to the phases of the project determined in the financial assistance agreement.
Any financial commitment by the government is only valid if there is, on an appropriation, a sufficient available balance to charge the expenditure resulting from this commitment, in accordance with section 21 of the Financial Administration Act (RLRQ, chapter A-6.001).
About the author
Maurice
